HR Process Automation with AI
Your HR team spends 60% of their time on admin instead of people. We automate applicant management, onboarding, time tracking and personnel administration -- so HR can focus on what truly matters.
Why SME HR teams are hitting their limits
HR work in SMEs often means: spreadsheets, email chaos and manual routine tasks. It costs time, nerves and the best talent.
Manual Applicant Management
Applications via email, rejections via copy-paste, scheduling via phone. No overview, no automation.
Onboarding Takes Weeks
Accounts, equipment, contracts, training -- all manually coordinated. New hires wait, HR scrambles.
Time Tracking & Leave Requests by Email
Approvals by follow-up, corrections in spreadsheets, overview by hope. Error-prone and time-consuming.
Paper-Based Personnel Files
Documents in folders or scattered systems. Deadlines are missed, compliance suffers.
Manual Reporting & Compliance
KPIs, turnover rates, headcount reports -- compiled by hand every quarter.
Automate HR Processes -- From Recruiting to Reporting
We implement AI-powered workflows that digitize your HR processes end-to-end. Integration with Personio, Softgarden, HeavenHR and DATEV included.
Applicant Management
Automatic screening by criteria, AI-powered pre-selection, automated scheduling and personalized rejections. From application to contract.
Onboarding Automation
Digital checklists with automatic task assignment: IT access, equipment ordering, contract creation, welcome packages -- all triggered on acceptance day.
Time Tracking & Absences
Digital workflows with automatic approval, escalation on delays and direct transfer to payroll accounting.
Digital Personnel File
Centralized management of all employee documents with automatic deadline monitoring for probation periods, contracts and certificates.
HR Reporting & Analytics
Automatic KPI dashboards: turnover, time-to-hire, headcount, sick leave rate. Real-time instead of quarterly reports.
System Integration
Seamless connection between HR tools, accounting and communication. No data silos, no double entry.
Measurable Results Through HR Process Automation
Routine tasks automated, HR team focused on strategic work
Fully digital onboarding process from contract to first working day
Digital personnel file with automatic deadline monitoring and compliance
Automatic screening, scheduling and communication in one flow
How SMEs Use HR Automation in Practice
Challenge
HR manager spent 70% of her time on admin: leave requests, sick notes, certificates. Recruiting suffered as a result.
Solution
Automated absence management with approval workflows, digital personnel file with deadline monitoring, automated applicant management via Softgarden.
Results
Challenge
Rapid growth, but onboarding took 3 weeks. New hires often had neither laptop nor access on day one.
Solution
Digital onboarding workflow: Automatic IT ticket creation, equipment ordering at contract signing, welcome email series, manager checklist.
Results
Challenge
HR reporting to management was a manual nightmare. Days of spreadsheet work every quarter for turnover, headcount and sick rates.
Solution
Automated HR dashboard with real-time KPIs, direct data connection to Personio and DATEV, automatic monthly report via email.
Results
Ready to Automate Your HR Processes?
In a free audit, we analyze your HR processes and show you exactly where you can save up to 60% admin time.
Start Free HR AuditFrequently Asked Questions About HR Process Automation
Everything you need to know about automating your HR processes.
Which HR processes can be automated?
Nearly all administrative HR processes can be automated: applicant management and screening, onboarding workflows, time tracking and absence management, digital personnel files, HR reporting and compliance documentation. Strategic tasks like employee conversations or culture development naturally remain with people -- but preparation and documentation can be automated.
Does the solution work with Personio or Softgarden?
Yes, we integrate directly with Personio, Softgarden, HeavenHR, DATEV and many other HR tools. The automations work with your existing systems -- no tool switch required. If you don't yet use an HR system, we also advise on selection and implement the automation directly.
How long does implementation take?
A single HR process (e.g., automated onboarding) goes live in 2-4 weeks. A comprehensive HR automation with multiple processes typically takes 6-10 weeks. We always start with the process that has the biggest impact, so you see results immediately.
Is HR automation GDPR-compliant?
Absolutely. GDPR compliance is particularly critical for personnel data and is our top priority. All data is processed on German/European servers, deletion deadlines are automatically maintained, access rights are granularly controlled and processing records are automatically maintained. We exclusively use GDPR-compliant tools and hosting.
Is HR automation worth it for small companies?
Yes, automation is especially worthwhile for companies from 20 employees. Because there is often no dedicated HR department here -- HR tasks are done on the side. Automation relieves exactly this double burden. From about 50 employees, comprehensive HR automation typically pays for itself within 3-6 months.